Privacy Policy

Last updated: October 17, 2025

We take your privacy seriously - here's the honest breakdown of how we handle your info.

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Introduction

Look, we get it - nobody actually enjoys reading privacy policies. But this one matters because we're dealing with your personal info when you reach out about projects, consultations, or just browse around our site.

Brimthorven Quinth Architects operates under Canadian law, specifically PIPEDA (Personal Information Protection and Electronic Documents Act). We're based in Vancouver, and we've structured everything to keep your data safe while still letting us do our job properly.

We're pretty straightforward about this. Here's what we might collect:

  • Contact Details: Your name, email, phone number, and mailing address when you fill out inquiry forms or call us.
  • Project Information: Site details, property specs, design preferences - basically anything you share about what you're hoping to build or renovate.
  • Communication Records: Emails, meeting notes, sketches you send us. We keep these so we don't lose track of your vision halfway through.
  • Technical Data: IP addresses, browser type, device info - the usual stuff that websites collect to function properly.
  • Financial Info: If we're working together, we'll need billing details and payment information for invoicing.

We don't collect anything we don't actually need. If you're just browsing, we're not gathering much beyond basic analytics.

Your info helps us actually do architecture work. Specifically:

Project Development

Designing spaces that match what you've told us you need. Can't really do that without knowing who you are and what you want.

Communication

Following up on inquiries, sending proposals, keeping you updated during projects. Pretty standard stuff.

Legal Compliance

Building permits, code requirements, contract obligations - there's a lot of paperwork in architecture.

Site Improvement

Understanding how people use our website so we can make it less annoying to navigate.

We won't use your info for random marketing blasts or sell it to third parties. That's not our style.

We're selective about who gets access to your info. Here's the short list:

  • Project Collaborators: Engineers, contractors, consultants who need details to do their part of the work. Can't build sustainably without the right team.
  • Government Bodies: Municipal planners, building departments - whoever needs to see plans for permits and approvals.
  • Service Providers: Our hosting company, email service, accounting software. They're bound by their own privacy policies.
  • Legal Requirements: If a court order or legal process demands it, we'll comply. Hopefully that never happens.

Everyone we work with signs confidentiality agreements. Your private project stays private.

Yeah, we use cookies - not the edible kind. Here's what's happening:

Cookie Type Purpose Duration
Essential Keep the site functioning, remember your cookie preferences Session/1 year
Analytics Track which pages get visited, how long people stick around 2 years
Functional Remember your preferences, language settings 1 year

You can disable cookies in your browser settings, but some parts of the site might get wonky. Your call.

Under Canadian privacy law, you've got some solid rights here:

Access Your Data

Request a copy of everything we've got on file about you. We'll send it over within 30 days.

Correct Inaccuracies

If we've got something wrong, let us know and we'll fix it. Typos happen.

Delete Your Information

Want us to erase your data? We can do that, unless we're legally required to keep it for contracts or compliance.

Withdraw Consent

Changed your mind about how we use your info? You can withdraw consent anytime, though it might affect our ability to work with you.

To exercise any of these rights, just shoot us an email at info@brimthorvenquinth.info or give us a call.

We take security seriously because architectural projects often involve sensitive property and financial details. Here's what we do:

  • SSL encryption for all data transmitted through our website
  • Secure cloud storage with regular backups
  • Limited access - only team members who need specific info can see it
  • Regular security audits and software updates
  • Physical security for paper documents at our Vancouver office

That said, no system is 100% bulletproof. We do our best, but internet transmission always carries some inherent risk.

We don't hoard information forever. Here's our retention schedule:

  • Active Projects: All data retained throughout project duration plus 7 years (standard for architectural records in Canada)
  • Inquiry Forms: Kept for 2 years if no project moves forward, then deleted
  • Financial Records: 7 years minimum for tax and accounting purposes
  • Marketing Contacts: Until you ask us to remove you or after 3 years of inactivity
  • Website Analytics: Aggregated data kept indefinitely, individual user data deleted after 26 months

If you want your data deleted sooner, reach out and we'll see what we can do within legal constraints.

Questions About Privacy?

Look, if any of this is confusing or you've got specific concerns about your data, just get in touch. We'd rather have a conversation than leave you wondering.

Phone

(604) 555-0847

Email

info@brimthorvenquinth.info

Office

1247 Granville Street, Vancouver, BC V6Z 1M5

Policy Updates

We might update this policy occasionally as laws change or our practices evolve. If we make significant changes, we'll let you know via email or a notice on our site. The date at the top shows when we last revised things.